Safe and accessible storage of important documents is an essential part of every business and with increasing amounts of red tape and regulations it’s all too easy to be totally focussed on the latest files and documents. However, you never know when the Inland Revenue, customer, client or your own accountant may need some information from old or historical documents. That’s why it’s essential to have some sort of organised, accessible document storage system in place.
If you’re asked to produce a copy of a document from a particular time period you need to know exactly where it is and if you can’t produce a readable copy of that document when an official from the VAT office or Inland Revenue come calling, you may be subject to fines. It could even be old personnel files or HR records that are needed. Whatever record is requested, you as a business are required to provide a readable copy. Continue reading
There are increasing numbers of stories about using self storage for business; how it can save you money or how entrepreneurs are operating from self storage units. But beware, there’s a clear distinction to be made between operating or running your business from a self storage unit and using self storage to help run your business.
One is perfectly alright and the other can get you into deep water and could even result in legal action if the facility is not set up for it.
So what is the difference?
Most self storage facilities in the UK are set up for storing things. Continue reading
Storage of your documents is a vital part of any business. You might have survived the double dip recession and find yourself developing at a rate of knots. Your focus is understandably on the invoices and paperwork you’re filling out now.
However, don’t forget about your past records, files, bank statements, invoices and VAT returns. These are hugely important to you and your business.
You never know when the Inland Revenue, a customer, client or even your own finance manager might need to consult a document from years gone by. Continue reading
Are you short on space due to the number of filing cabinets in the office and do you actually know how long specific documents have to be kept for? Most small businesses will know that certain documents have to be kept for at least 12 months. Some for as long as seven years. However, there is no need to keep certain files and documents in the office. After all, some, you might only need if the Inland Revenue asks for them.
If that’s the case and you are a small business with cabinets full of these particular documents – maybe a solicitor or accountant – why not consider a self storage unit to house those papers that by law, you have to keep, but might never need? Continue reading