Storing Paper Records Effectively

storing paper

The importance of storing paper efficiently is essential. Not just as a business looking to store financial and client documentation but also for personal reasons.  You may have valuable family documents, birth certificates, academic qualifications and other sensitive material. What do you do with all your important files? What is the best way to archive paper records? Continue reading

Finding the right business storage solution

business self storage unitsSelf storage is a cost effective way of providing extra business storage for all sorts of companies. Documents, stock, tools and equipment, furniture and event show stands are just some of the things businesses are storing. The flexibility of increasing or decreasing the space needed combined with no business rates or electricity bills is the reason many existing businesses are moving away from taking on bigger premises as they expand.

The digital world we live in is allowing more and more people to work from home, and start up businesses are realising that there isn’t always a need to take on a long term premises lease if they can find a suitable self storage facility nearby.

However, finding the right facility that works for your business is essential. If you need to move heavy tools and machinery or multiple boxes of stock you don’t want to have to negotiate tight corners and flights of stairs. Continue reading

Document Storage for Business

racks of document storageSafe and accessible storage of important documents is an essential part of every business and with increasing amounts of red tape and regulations it’s all too easy to be totally focussed on the latest files and documents. However, you never know when the Inland Revenue, customer, client or your own accountant may need some information from old or historical documents. That’s why it’s essential to have some sort of organised, accessible document storage system in place.

If you’re asked to produce a copy of a document from a particular time period you need to know exactly where it is and if you can’t produce a readable copy of that document when an official from the VAT office or Inland Revenue come calling, you may be subject to fines. It could even be old personnel files or HR records that are needed. Whatever record is requested, you as a business are required to provide a readable copy. Continue reading

Using self storage for business

self storage for business unitsThere are increasing numbers of stories about using self storage for business; how it can save you money or how entrepreneurs are operating from self storage units. But beware, there’s a clear distinction to be made between operating or running your business from a self storage unit and using self storage to help run your business.

One is perfectly alright and the other can get you into deep water and could even result in legal action if the facility is not set up for it.

So what is the difference?

Most self storage facilities in the UK are set up for storing things. Continue reading

Business document storage space is essential

business document storage filesStorage of your documents is a vital part of any business. You might have survived the double dip recession and find yourself developing at a rate of knots. Your focus is understandably on the invoices and paperwork you’re filling out now.

However, don’t forget about your past records, files, bank statements, invoices and VAT returns. These are hugely important to you and your business.

You never know when the Inland Revenue, a customer, client or even your own finance manager might need to consult a document from years gone by. Continue reading