Archive Storage Tips For Business Documents

archive storage

With 2017 coming to an end, it’s another year worth of paperwork to be stored. Most businesses know that documents should generally be stored for at least 7 years but where do you find the space? Many companies simply don’t have extra storage space to archive physical copies of everything in the office. Another filing cabinet just won’t cut it and who is ultimately responsible for archiving everything in-house?

Effective archive storage is essential for keeping documents in order, safe and easily accessible – and we don’t mean storing everything in the loft either. Some companies Continue reading

Storing Paper Records Effectively

storing paper

The importance of storing paper efficiently is essential. Not just as a business looking to store financial and client documentation but also for personal reasons.  You may have valuable family documents, birth certificates, academic qualifications and other sensitive material. What do you do with all your important files? What is the best way to archive paper records? Continue reading

Finding the right business storage solution

business self storage unitsSelf storage is a cost effective way of providing extra business storage for all sorts of companies. Documents, stock, tools and equipment, furniture and event show stands are just some of the things businesses are storing. The flexibility of increasing or decreasing the space needed combined with no business rates or electricity bills is the reason many existing businesses are moving away from taking on bigger premises as they expand.

The digital world we live in is allowing more and more people to work from home, and start up businesses are realising that there isn’t always a need to take on a long term premises lease if they can find a suitable self storage facility nearby.

However, finding the right facility that works for your business is essential. If you need to move heavy tools and machinery or multiple boxes of stock you don’t want to have to negotiate tight corners and flights of stairs. Continue reading

Document Storage for Business

racks of document storageSafe and accessible storage of important documents is an essential part of every business and with increasing amounts of red tape and regulations it’s all too easy to be totally focussed on the latest files and documents. However, you never know when the Inland Revenue, customer, client or your own accountant may need some information from old or historical documents. That’s why it’s essential to have some sort of organised, accessible document storage system in place.

If you’re asked to produce a copy of a document from a particular time period you need to know exactly where it is and if you can’t produce a readable copy of that document when an official from the VAT office or Inland Revenue come calling, you may be subject to fines. It could even be old personnel files or HR records that are needed. Whatever record is requested, you as a business are required to provide a readable copy. Continue reading

Using self storage for business

self storage for business unitsThere are increasing numbers of stories about using self storage for business; how it can save you money or how entrepreneurs are operating from self storage units. But beware, there’s a clear distinction to be made between operating or running your business from a self storage unit and using self storage to help run your business.

One is perfectly alright and the other can get you into deep water and could even result in legal action if the facility is not set up for it.

So what is the difference?

Most self storage facilities in the UK are set up for storing things. Continue reading