Safe and accessible archive storage has become an essential part of every business and we’re not referring to lofts or garages. While the main focus is on storing the latest files and documents, there are many rules and regulations surrounding historic documentation as well. Typically, most business related documents should be kept for six years but there are exceptions.
With so much paperwork and vital documentation, having sufficient document storage space and a logical filing system becomes quintessential. In and among all of that is digital storage which we’ll cover along with other aspects of document storage. But first, let’s take a look at a few different types of documents and how they are stored.
With 2017 coming to an end, it’s another year worth of paperwork to be stored. Most businesses know that documents should generally be stored for at least 7 years but where do you find the space? Many companies simply don’t have extra storage space to archive physical copies of everything in the office. Another filing cabinet just won’t cut it and who is ultimately responsible for archiving everything in-house?
Effective archive storage is essential for keeping documents in order, safe and easily accessible – and we don’t mean storing everything in the loft either. Some companies Continue reading
Effective office storage is essential for any organisation no matter the type or the size. At some point, every business outgrows their current space but expanding or relocating to bigger premises may not always be possible. The associated costs such as increased rent, rates and electricity are major contributing factors. However, there are really good storage ideas which apply to home offices, small businesses or larger corporates. Let’s get right to it shall we. Continue reading
Some businesses produce large volumes of paperwork that need to be stored for a fixed period of time. Effective archiving is key to ensuring your files are stored safely and secure but also accessible. While many choose to digitise to save on storage space, they then jeopardise their files by not storing them safely. For example, some small businesses often use hard drives or memory sticks to back up data but then choose to store them in a desk drawer on the premises. If the property (and any paper files) are damaged due to fire or flood, the digital files are also likely to be ruined. Here are three steps to ensuring that your archives are kept safely and efficiently. Continue reading