Finding the right business storage solution

business self storage unitsSelf storage is a cost effective way of providing extra business storage for all sorts of companies. Documents, stock, tools and equipment, furniture and event show stands are just some of the things businesses are storing. The flexibility of increasing or decreasing the space needed combined with no business rates or electricity bills is the reason many existing businesses are moving away from taking on bigger premises as they expand.

The digital world we live in is allowing more and more people to work from home, and start up businesses are realising that there isn’t always a need to take on a long term premises lease if they can find a suitable self storage facility nearby.

However, finding the right facility that works for your business is essential. If you need to move heavy tools and machinery or multiple boxes of stock you don’t want to have to negotiate tight corners and flights of stairs. Continue reading

Small projects to help you de-clutter

de-clutter photographsWhen the New Year arrives many people make resolutions for all sorts of things; diet, exercise stopping smoking or drinking and clearing out / de-cluttering are a few of the most common ones. But for a resolution or goal to be achieved, it has to be realistic. Many small goals are much better than one huge target which will take forever to achieve.

So, when it comes to clearing the clutter, resolving to empty the loft, garage and cupboards of everything you no longer need in one go is not the ideal way to do it – well not at this time of year anyway. For most people weekends and evenings are the time when this work will be done and it’s not really an inviting thought. It’s cold, dark and wet. Are you really going to spend a whole weekend or every evening when you get home from work in the freezing cold garage or loft? I think we all know that unless you desperately need the space for something immediate, the answer is no. So do it a little at a time, and at this time of year, it starts indoors. Set yourself a goal to do a cupboard or a room at a time. That way, you’ll have everything in the main living areas sorted before you start heading up to the loft or garage. You might even create enough space to start gradually bringing things down from the loft to sort through. Continue reading

Document Storage for Business

racks of document storageSafe and accessible storage of important documents is an essential part of every business and with increasing amounts of red tape and regulations it’s all too easy to be totally focussed on the latest files and documents. However, you never know when the Inland Revenue, customer, client or your own accountant may need some information from old or historical documents. That’s why it’s essential to have some sort of organised, accessible document storage system in place.

If you’re asked to produce a copy of a document from a particular time period you need to know exactly where it is and if you can’t produce a readable copy of that document when an official from the VAT office or Inland Revenue come calling, you may be subject to fines. It could even be old personnel files or HR records that are needed. Whatever record is requested, you as a business are required to provide a readable copy. Continue reading

How to organise your stored items

business_storageYou’ve decided that you need some sort of business storage but perhaps you’re not sure how to organise the items that will be stored. This simple guide will give you a few helpful ideas, enabling you to maximise space, keep your goods in excellent condition and make it easy to find what you need when the time comes.

 

Boxes
You may wish to use archive boxes to keep your goods in. If so, keep heavy items at the bottom and lighter items at the top. Don’t overfill your boxes or it will be difficult to transport and shift your boxes around. Label them carefully and keep an inventory so you know where everything is and leave a walkway if you are using a large storage unit so you can easily access boxes at the back as well as those nearer the front. Boxes can be stacked on the floor or kept in racks to free up space and make it easier to find what you are looking for. Continue reading

Effective archiving made simple

effective archiving filesSome businesses produce large volumes of paperwork that need to be stored for a fixed period of time. Effective archiving is key to ensuring your files are stored safely and secure but also accessible. While many choose to digitise to save on storage space, they then jeopardise their files by not storing them safely. For example, some small businesses often use hard drives or memory sticks to back up data but then choose to store them in a desk drawer on the premises. If the property (and any paper files) are damaged due to fire or flood, the digital files are also likely to be ruined. Here are three steps to ensuring that your archives are kept safely and efficiently. Continue reading